Service Job Cash Advance

Slide 1

Slide notes:

In this tutorial we look at an example of a Cash Advance and then the Cash Return and Voucher Application against the Cash that has been advanced. There are many examples of how we can use Cash advances in Service Jobs. One example would be a Freight Job where the Driver has to move Freight from point A to point B. Maybe it is long distance with overnight stays. Then we provide a Cash Advance so that he can pay for his accommodation and meals.

Then, when he returns, he brings the vouchers to apply against Cash Advanced. In this example we suggest that on this particular Job we urgently need a Fuel Filter. Instead of a Purchase Order, we are going to do a cash advance for the Driver to pickup the Fuel Filter, bring back the Invoice and apply it.

Slide 2

Slide notes:

Slide 3

Slide notes:

Slide 4

Slide notes:

So we are advancing a cash amount of R250 and we will post it.

Slide 5

Slide notes:

Slide 6

Slide notes:

Slide 7

Slide notes:

Slide 8

Slide notes:

Now the Driver returns with the change and the Fuel Filter and we will apply it.

Slide 9

Slide notes:

Slide 10

Slide notes:

Slide 11

Slide notes:

The cash amount returned in this case is R20.

Slide 12

Slide notes:

Slide 13

Slide notes:

Slide 14

Slide notes:

Slide 15

Slide notes:

Slide 16

Slide notes:

Slide 17

Slide notes:

Slide 18

Slide notes:

Slide 19

Slide notes:

Slide 20

Slide notes:

Slide 21

Slide notes:

Slide 22

Slide notes:

We have an Invoice for R230 and on this Invoice we can also claim back some Input Tax. So let us Post this.

Slide 23

Slide notes:

Slide 24

Slide notes:

Just for interest sake let us go and have a look at the Performance Indicators to see how this Cash Advance has been balanced.

Slide 25

Slide notes:

Slide 26

Slide notes:

Here we can see the R250 Advance and that has been matched by a Cash Return and Vouchers that make up the full amount, leaving the handling Balance at Zero.