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Slide notes: A Journal is always about 1 or more Accounts to debit and credit, and therefore we will always find Account Code fields on a Journal. These Account Codes can be for General Ledger, Debtors, Creditors, Jobs, Stock and others, and these fields always support the various and multiple lookup methods available for such accounts.

 

 

 

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Slide notes: One example for a GL Account lookup is the question mark (?), which leads into a hierarchical lookup with multiple selection steps until the correct Account is found.

 

 

 

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Slide notes: Another example is the dot (.) lookup, where in this case we are looking for an Account Name that starts with the word RETAIL.

 

 

 

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Slide notes: And we can simply select from the list, or search again.

 

 

 

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Slide notes: On some Multi Journals, where the same Account Field supports different Account types, for example General Ledger, Debtors and Creditors, the default intuitive lookups will default to General Ledger. In other words, we can use all the intuitive methods available for GL lookups.

 

 

 

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Slide notes: And if we want to lookup a Debtor or Creditor Account in this case, then the lookup can be invoked by pressing F2, and we will get a choice of which Account type to lookup.

 

 

 

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Slide 21

Slide notes: Sometimes, of course, the source document may already include the Account Numbers to process and then there is no need to lookup or find the correct Account. But when we need to find an Account by a search or lookup method, then we can do so. A more exhaustive list of methods available with lookups can be found in the tutorials that have the specific purpose of explaining how to use lookups and how to find Account Codes.