Slide 1

Slide notes: Journals can be captured and can also be automatic. A typical example of a capture Journal is when we perform a Journal option.

Slide 2

Slide notes: This is an example of a capture Journal - in this case a single leg Journal.

Slide 3

Slide notes: And here is an example of a capture Journal that is a multi leg Journal, allowing multiple debits and credits to be listed for the same Journal.

Slide 4

Slide notes: Just like there are many types of capture Journals, there are also many automatic Journals in the system, meaning that when the system can perform Journals automatically, because the system already knows what needs to be done, then there is no need for additional capturing. In this example we look at a Purchase Order processing screen. When we perform Goods Received, Goods Returned, Invoicing, etc. on a Purchase Order, then there is no need for additional Journal capture, because the system already knows what kind of Journals to perform relating to the Purchase Order activity, and it does so automatically.

Slide 5

Slide notes: Here is another example. In the Loans system, when we perform an Interest calculation run, then the system is going to process many loans, and where necessary the system will automatically generate Interest Journals.

Slide 6

Slide notes: Based on the Operator instruction, the system can automatically generate many Journals.

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Slide 8

Slide notes: Another example is the annual closing of the Profit and Loss, when the system will raise Journals to close off the Income and Expense Accounts. It is all done automatically, and even though many Journals will be raised, there is no need for any Journal capture in this process.

Slide 9

Slide notes: There are many other examples. And so we see that whereas we can capture any number of Journals on the various Journal types offered in the system, there are also many automatic Journals when the system will automatically perform the work and do away with the need for manual capturing, and in the end we use manual Journal capture only for those Journals where the system cannot know what to perform unless we capture the debits and credits that we wish to perform.

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