IES Purchasing: Delivery Specifications

Purpose

The purpose of this Document is to explain how Delivery Specifications are used with Purchase Orders.

What is a Delivery Specification?

Essentially, a Delivery specification is a Delivery Address, and may optionally include further instructions.

A Delivery Specification is attached to each Proforma Order, and when the Order is printed for dispatch to the Supplier, the Order print will automatically display the appropriate Delivery Address and further instructions.

You can have 1 or many such Delivery specifications, depending on your needs, and simply select the appropriate Specification to use whenever a Proforma Order is prepared. Therefore, each Delivery Specification has a Code (key) and a Description, so it is easy to select the correct Specification from the lookup when preparing a Proforma.

Also, if there is no need to print any Delivery Address or Instructions, then you can simply have a NULL specification that lists neither Address nor Instructions.

Delivery Specifications are defined by choosing Controls (8) from the main Purchasing options, and then selecting ‘Maintain Delivery Specifications’.

Purchase Order prints are entirely customizable, and yours may look nothing like what we show below - the purpose here being only to draw attention to the presence of the Delivery Address and Instructions in this example: -

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